Offer No: SZTE/2023/PB13459

Deadline for submission of offers: November 3rd, 2023 10:30

Estimated Date of delivery: delivery deadline 30/Nov/2023

Short specification of product:

Downloadable files:
PB13459 Special optical kit -- SPECIFICATION -- MODIFIED.docx

Evaluation principle: the lowest price


Offers are to be submitted by uploading your offer in PDF file (please click on „Upload Proposal”” in the top right corner).
More information:

The quotations should include:

• Please refer to SZTE/2023/PB13459
• Name of the bidder company, address. Please note that the bidder company, the contracting company and the invoicing company must be the same. If you have more than one company/subsidiaries please provide the name of the invoicing company. (In case the bidder company outsources the invoicing, please notify us before the tender deadline)
• Customer name: University of Szeged, Dugonics tér 13. H-6720 Szeged, Hungary, VAT No: HU19308650
• The NET price for both products AND all the expenses (e.g. shipping to Szeged, Hungary; handling etc.) AND the net total sum
  • Please note that quoted net price (subtotals and totals) must match the prices listed in the final invoice to be issued upon delivery, and no further costs can be charged
    
  • Please note that in case shipping/handling cost is not clearly listed in the offer, we will assume that the total cost includes shipping/handling cost, and no further shipping/handling cost can be charged.
  • Please do not add bank charge as this will be paid by customer.
  • Please include the net total sum, and currency
    
  • (In case a bidder needs to pay additional taxes, fees, licenses, export documentation, etc after the products/services offered, they are kindly requested to be aware of that and consider these extra cost when calculating the offer net total price.)
• Terms of delivery /delivery lead time 
• >>>>Terms of payment net 60 days from date of delivery and invoice, our University prefers to pay with wire transfer.<<<<
• Quote validity and/or quote issue date.

  • The quotation should be preferably valid for 60 days, due to excessive evaluation period, but at least for 30 days, if possible.

  • Quote validity day should be not earlier than the deadline of the tender.
  • Quote issue date should not be earlier than the starting date of the call for proposals.
• Please include the specification in your offer (so that it can be clearly evaluated whether it matches all the specified features
• Warranty/guarantee terms, if applicable

Evaluation principle: the lowest net total price. The different currencies of the quotations will be translated into HUF, using the Hungarian National Bank exchange rate of the closing date of the online tender. Then these net HUF amounts will get compared and evaluated.

Financial source: the purchase will be financed by 871124 Laserlab Europe V.  project.

Transparency Declaration
We hereby inform you that pursuant to Article 41 (6) of Act CXCV of 2011 on Public Finances, the University of Szeged shall only enter into contracts and perform payments upon its contracts, if the contracting party has provided the University with a Transparency Declaration. In case the Bidder has not provided transparency declaration to the University yet, the declaration may be requested during the evaluation period.

Conflict of Interest Declaration and Subcontractor Declaration

Based on the regulations of the European Union (EU), the Parties declare that if the purchase is financed within the framework of the EU source funding in accordance with the provisions of Article 39 (8) of Government Decree No. 272/2014 (5 .XI.), Article 52/A (6) of Government Decree No. 256/2021 (18 .V.), and Article 34. § (6) of Government Decree No 373/2022. (IX. 30.) then these conditions will apply:

• The Seller shall sign a declaration about Conflict of Interest in the cases detailed in ‘Guidance on the Avoidance and Management of Conflicts of Interest under the Financial Regulation (2021/C 121/01)’ — the document can be found here: https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:52021XC0409(01)&from=EN requested by the Buyer.
• If the Seller hires subcontractor(s), the Seller shall provide a declaration on the use of a subcontractor. If a subcontractor is hired, a signed Subcontractor Declaration must be submitted upon request of the Customer/Buyer.
• The Buyer accepts partial invoices or final invoices only from those Sellers and Subcontractors which have provided Conflict of Interest Declaration in electronic form and in a paper-based copy in response to the Buyer’s request.

If there is a change in the data of the Seller or any subcontractor hired which affects the Conflict of Interest Declaration, the Seller shall send the amended declarations to the Buyer both in electronic form and in a paper-based copy.

According to the common directive of Rector and Chancellor of the University of Szeged No. 2/2015. (16.04), binding agreement -- in the value of over approx. net 4105 EUR (depending on the exchange rate) -- in case of this procedure can be contracted exclusively with the approval of the Chancellor. The publication of the results does not indicate commitment. Whereas, please be informed that in default of the approval of Chancellor, the Inviting Authority alter the result and declare the procedure unsuccessful.


For further information please turn to the following official contact person:

Kuczora Attila foreign sales representative

E-mail: kuczora.attila@gmf.u-szeged.hu

Contact person for technical support: Dajka Rita, tudományos segédmunkatárs SZTE TTIK Fizikai Intézet, tel: +36 (62) 544-047, +36 (62) 544-000/4047

email: drita@physx.u-szeged.hu

The official language of the procedure is Hungarian, but offers can also be submitted in English language. The Inviting Authority expects offers from suppliers that can guarantee a prompt delivery and have a stable financial background. The Inviting Authority reserves the right to request further information from candidates within 5 working days in writing . Request for further information will be sent to each candidate with a valid offer. Following the submission deadline, the Inviting Authority evaluates the offers and candidates are informed on the result with the least possible delay.

The Inviting Authority reserves the right to cancel the above offer procedure fully or partially, without any justification. The Inviting Authority is not liable for consequences resulted by the withdrawal.

This call for proposal is not to be considered as a contractual commitment undertaken by the Inviting Authority. The call and the full procedure are subject to the Inviting Authority’s internal regulations.

Winner supplier: Institut für Nanophotonik Göttingen e.V.
Winner price: 4 004 280 HUF + VAT