Offer No: SZTE/2023/PB12980

Deadline for submission of offers: March 28th, 2023 10:00

Estimated Date of delivery: within maximum 6 weeks after contracting (or after prepayment)

Short specification of product:

End User: University of Szeged, Department of Optics and Quantum Electronics

Delivery Address: Rerrich ter 1, H-6720 Szeged Hungary -- offers should contain the shipping cost to this address
Billing Address: University of Szeged, Dugonics tér 13. H-6720 Szeged, Hungary, VAT No: HU19308650

Required products, quantities, specifications:

Product name: Near-IR (near infrared) Detection Cards

Active area: minimum 40x40 mm, maximum 2”x2” (50 mm x 50 mm)

Delivery time: maximum 6 weeks after contracting (or after prepayment)

#	Name	Specs	Specs	Required qty	Example
1	Type 1	Laminated sensor cards with 2”x 2“ (50 mm x 50 mm) active area version R (Reflective)	sensitivity: max. 4 microW/cm2, spectral range: 700-1600 nm	3 pcs	LUMITEK Q-42-R 2”x2”
2	Type 2	Laminated sensor cards with 2”x 2“ (50 mm x 50 mm) active area version R (Reflective)	sensitivity: max. 12 microW/cm2, spectral range: 700-1400 nm	3 pcs	LUMITEK Q-11-R 2”x2”
3	Please include shipping cost to end user's premises (Rerrich ter 1, H-6720 Szeged, Hungary)
	Total net sum of the above the total sum must include product prices plus shipping cost of the 2 types of products

Offers are to be submitted by uploading your offer in PDF file. Please click on „Upload Proposal” in the top right corner. Offers sent by email will not be accepted! Offers that are not submitted on the tender's website will not be accepted.

Please include the specification in your offer, so that it can be clearly evaluated whether it matches all the specificied features

Offer language: either English or Hungarian.

Accepted currencies: HUF, EUR, USD, GBP, SEK, CHF, NOK, DKK, CAD, AUD, JPY, CZK.

>>>>HUF-ban beadott ajánlatok esetében/The following clause is only to Suppliers who are issuing offers in HUF (Hungarian Forint): the Bidder may not submit to the Contracting Authority any reimbursement of costs in addition to the bid price, the bid price is fixed and must include all taxes, duties, transport to the site or other additional costs especially for the EUR/HUF and other currency exchange rate risk, in accordance with the Hungarian legislation in force.<<<<

Tenders are binding for 30 days from the tender closing date.

Bidders are kindly requested to submit their offer for the required quantity detailed in the specification.

Offers must fully match the specification criteria listed above or must be a better substitute. Offers for products with less specification and different quantities will be considered invalid.

Should you have any questions on the products, please contact Prof Dr Karoly Osvay, +36-30-158-24-10, osvay@physx.u-szeged.hu .
In case you request information from the contact person above, please send a copy of your mail to our purchasing department to Aniko Farkas, farkasne.antal.aniko@gmf.u-szeged.hu

Evaluation principle: the lowest price


Offers are to be submitted by uploading your offer in PDF file (please click on „Upload Proposal”” in the top right corner).
More information:

The quotations should include:

• Please refer to SZTE/2023/PB12980
• Name of the bidder company, address. Please note that the bidder company, the contracting company and the invoicing company must be the same. If you have more than one company/subsidiaries please provide the name of the invoicing company. (In case the bidder company outsources the invoicing, please notify us before the tender deadline)
• Customer name: University of Szeged, Dugonics tér 13. H-6720 Szeged, Hungary, VAT No: HU19308650
• The NET price for the 2 types of product + all the expenses (e.g. shipping to Szeged, Hungary; handling etc.) and the net total sum
  • Please note that quoted net price (subtotals and totals) must match the prices listed in the final invoice to be issued upon delivery.
  • Please note that in case shipping/handling cost is not clearly listed in the offer, we will assume that the total cost includes shipping/handling cost, and no further shipping/handling cost can be charged.
  • Please do not add bank charge as this will be paid by customer.
  • Please include the net total sum, and currency
    
  • (In case a bidder needs to pay additional taxes, fees, licenses etc after the products/services offered, they are kindly requested to be aware of that and consider these extra cost when calculating the offer net total price.)
• Terms of delivery /delivery lead time (must be maximum 6 weeks after contracting, or after prepayment; depending on payment terms)
  
• Terms of payment (for example: as net 60 days from date of delivery and invoice, or net 30 days from date of delivery and invoice or prepayment etc.). Our University prefers to pay with wire transfer.
• Quote validity and/or quote issue date.

  • The quotation should be preferably valid for 60 days, due to excessive evaluation period, but at least for 30 days, if possible.

  • Quote validity day should be not earlier than the deadline of the tender.
  • Quote issue date should not be earlier than the starting date of the call for proposals.
• Please include the specification in your offer (so that it can be clearly evaluated whether it matches all the specified features
• Warranty/guarantee terms, if applicable
  

For further information please turn to the following official contact person:

Kuczora Attila foreign sales representative

E-mail: kuczora.attila@gmf.u-szeged.hu

Contact person for technical support: dr. prof. Karoly Osvay, professor, University of Szeged, Department of Optics and Quantum Electronics, tel: +36 30 158 2410

email: osvay@physx.u-szeged.hu

The official language of the procedure is Hungarian, but offers can also be submitted in English language. The Inviting Authority expects offers from suppliers that can guarantee a prompt delivery and have a stable financial background. The Inviting Authority reserves the right to request further information from candidates within 5 working days in writing . Request for further information will be sent to each candidate with a valid offer. Following the submission deadline, the Inviting Authority evaluates the offers and candidates are informed on the result with the least possible delay.

The Inviting Authority reserves the right to cancel the above offer procedure fully or partially, without any justification. The Inviting Authority is not liable for consequences resulted by the withdrawal.

This call for proposal is not to be considered as a contractual commitment undertaken by the Inviting Authority. The call and the full procedure are subject to the Inviting Authority’s internal regulations.

Winner supplier: Lumitek International, Inc
Winner price: 347 563 HUF + VAT