Offer No: SZTE/2019/PSZ10281

Deadline for submission of offers: November 19th, 2019 10:00

Estimated Date of delivery: preferably until 1st of Dec, 2019

Short specification of service:

End User: University of Szeged, Directorate of International Affairs and Public Relations, Honved ter 6, H-6722 Szeged, Hungary

Billing Address: Szegedi Tudományegyetem (University of Szeged), Dugonics tér 13. H-6720 Szeged, Hungary, VAT No: HU 15329815

Product names:

• No1: Alumni Community Building Software to support alumni mentoring program digitization - subscription for one year, to be prolonged maximum until 31/05/2021.05.31 , in every 3 months
  

and

• No2 Mentor Program Management Module - subscription for one year

For detailed specification, please download the attached specification file

The purchase will be financed by EFOP-3.5.1-16-2017-00004 and EFOP-3.4.3-16-2016-00014 projects.

Offers are to be submitted by uploading your offer in PDF file (please click on „Upload Proposal” in the top right corner).

Please include the specification in your offer, so that it can be clearly evaluated whether it matches all the specificied features.

 

Offers sent by email will not accepted! Offers that are not submitted on the proposal’s website will not be accepted.

 

Offers must fully match the criteria listed in the attached specification file, or may be a better substitute. Offers for products with less specification and different quantities will be considered invalid.

 

Should you have any questions on the product, please contact Ms Tímea Schwimmer-Tóth, phone +36-62-546-775, info@sztealmamater.hu,

In case you need information from the contact person above, please send a copy of your mail to our purchasing department to Aniko Farkas, email farkasne.antal.aniko@gmf.u-szeged.hu

Downloadable files:
PSZ10281 cover letter.docx
PSZ10281 Specification.docx

Evaluation principle: the lowest price


Offers are to be submitted by uploading your offer in PDF file (please click on „Upload Proposal”” in the top right corner).
More information:

The quotations should include:

• please fill the attached cover letter - the costs in the cover letter should match the costs in the detailed offer
• please refer No SZTE/2019/PSZ10281
• price offer for BOTH products. Please list the individual net prices for BOTH products, and also the sum of the two items - according to the cover letter
  
• all the expenses (e.g. handling etc.) of the purchase. Please do not list the bank charge (to be paid by customer). Please indicate VAT (if applicable)
  
• the terms of delivery (incl. delivery lead time)
• terms of payment. Our University prefers to pay with wire transfer
• quote validity and/or quote issue date. The quotation should be preferably valid for 60 days, due to excessive evaluation period, but at least for 30 days. Quote validity day should be not earlier than the deadline of the procedure
• name of the supplier
• company data of the supplier
• signature and stamp

 

According to the common directive of Rector and Chancellor of the University of Szeged No. 2/2015. (16.04), binding agreement – in the value of over approx. net 4.800 EUR (depending on the exchange rate) - in case of this procedure can be contracted exclusively with the approval of the Chancellor. The publication of the results does not indicate commitment. Whereas, please be informed that in default of the approval of Chancellor, the Inviting Authority alter the result and declare the procedure unsuccessful.

 

 

We hereby inform you that pursuant to Article 41 (6) of Act CXCV of 2011 on Public Finances, the University of Szeged shall only enter into contracts and perform payments upon its contracts, if the contracting party has provided the University with a Transparency Declaration. In case the Supplier had not provide transparency declaration to the University earlier, the declaration will be requested during the evaluation period.

We would like to inform our dear suppliers that some Units of the University of Szeged will be closed between December 23, 2019 and January 2, 2020. Therefore we will not be able to receive mails or packages within this period. Please take it into consideration when you specify the quote, the terms of delivery and payment. The university offices will open on the 2nd of January, 2020 (Thursday). Thank you for your understanding.

For further information please turn to the following official contact person:

Szöllősy Ervin foreign sales representative

E-mail: szollosy.ervin@gmf.u-szeged.hu

Contact person for technical support: Tímea Schwimmer-Tóth, alumni expert University of Szeged, Directorate of International Affairs and Public Relations, tel: +36-62-546775

email: info@sztealmamater.hu

The official language of the procedure is Hungarian, but offers can also be submitted in English language. The Inviting Authority expects offers from suppliers that can guarantee a prompt delivery and have a stable financial background. The Inviting Authority reserves the right to request further information from candidates within 5 working days in writing . Request for further information will be sent to each candidate with a valid offer. Following the submission deadline, the Inviting Authority evaluates the offers and candidates are informed on the result with the least possible delay.

The Inviting Authority reserves the right to cancel the above offer procedure fully or partially, without any justification. The Inviting Authority is not liable for consequences resulted by the withdrawal.

This call for proposal is not to be considered as a contractual commitment undertaken by the Inviting Authority. The call and the full procedure are subject to the Inviting Authority’s internal regulations.

Winner supplier: Headhunter Systems Ltd.
Winner price: 3 516 555 HUF + VAT